Office Administrator Remote Job at Jafar Contracting Inc October 2025

As our Virtual Assistant / Office Administrator, you will be the backbone of our remote operations, ensuring smooth daily workflows and effective communication. Your responsibilities will include:

• Managing company emails and prioritizing client inquiries for prompt and professional responses.
• Scheduling appointments, coordinating calendars, and organizing virtual meetings for the team.
• Handling document preparation, maintaining organized digital and physical files, and performing accurate data entry.
• Maintaining and updating client records within our CRM system to ensure data integrity and accessibility.
• Assisting with invoicing, expense reports, and follow-ups to support financial and administrative operations.
• Providing comprehensive administrative support to project managers and the sales team as needed.
• Handling light customer service interactions via phone and email, ensuring client satisfaction and effective issue resolution.

We are looking for a proactive, detail-oriented, and highly organized individual with a passion for supporting a dynamic team remotely. Key qualifications include:

• Prior experience (1+ years) as a virtual assistant or office administrator is preferred.
• Exceptional written and verbal communication skills, with a strong emphasis on clarity and professionalism.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and Zoom.
• Strong organizational and time management abilities, capable of handling multiple tasks and priorities effectively.
• Demonstrated ability to work independently, prioritize tasks, and consistently meet deadlines in a remote setting.
• A valid Real Estate License is a significant advantage, though not strictly required.

To apply for this rewarding remote role, please click the button below. In the application form, tell us about your experience with virtual administration and how you ensure productivity in a remote environment. We look forward to reviewing your application.

Apply Now

Submit Application

🎉 Your application has been sent! We will contact you soon.

Q1: What is the application deadline for this position?
The closing date for applications is November 28, 2025. We encourage you to apply as soon as possible.

Q2: Is this a remote or onsite position?
This is a fully remote position, open to candidates within the United States.

Q3: What software proficiencies are essential for this role?
Candidates must be proficient with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and Zoom.

Q4: What benefits does Jafar Contracting Inc. offer?
We offer a comprehensive benefits package including professional development assistance, health insurance, paid time off, dental insurance, life insurance, and an employee assistance program, alongside a flexible remote work schedule.